Chedworth Environment Group
Chedworth, Cheltenham, Gloucestershire
Those who live in Chedworth know how lucky they are to be in such a beautiful part of the world. The Chedworth Environment Group would like to preserve and conserve that heritage - for this and generations to come.
The Chedworth Environment Group was formed from work carried out in the Chedworth Parish Plan 2007. This provided feedback from the residents of Chedworth as to the things that are important to them.
Residents responded positively to the questions about their environment and showed how important this is to those choosing to live here.
The Chedworth Environment Group Constitution
The group’s name is the Chedworth Environment Group hereafter referred to as “the Group”.
2.1 The primary objectives of the Group are:
(a) to stimulate awareness of and educate and inform the Group and others living in Chedworth Parish (the “Parish”) about environmental threats and issues that affect the Parish
(b) to reduce the carbon footprint of the Parish and promote sustainable living
(c) to conserve and enhance the biodiversity and landscape of the Parish
2.2 To achieve these objectives the Group will:
(a) initiate and carry out projects
(b) provide practical assistance to projects initiated by others
(c) carry out any other activities which further the objectives of the Group and are approved by the Group at an EGM or AGM
(together or individually the “activities”) but all activities carried out by the Group shall either implement or be consistent with the proposals contained in the 2008 Chedworth Parish Plan
Chedworth Parish Plan may be viewed at www.chedworth.org.uk/parishplan
2.3 The purpose of the activities referred to in paragraph 2.2 shall be to:
(a) encourage the use of green energy in the Parish and/or
(b) encourage the reduction of carbon and other environmentally harmful emissions in the parish and/or
(c) aim to reduce waste sent to landfill by encouraging reuse and improved recycling and/or
(d) encourage improvements in the biodiversity of the parish and/or
(e) encourage environmentally-sensitive stewardship of the landscape and man-made features of heritage/historical value to the local environment and/or
(f) promote local food production and/or
(g) promote initiatives to encourage sustainable living and/or
(h) promote such other initiatives or relate to such other issues as may be agreed by the Group at an EGM or AGM
2.4 In carrying out the activities referred to in paragraphs 2.2 the Group may:
(a) provide education on the issues referred to in paragraph 2.3 and/or
(b) share experiences and knowledge with other groups who are interested in or working on the issues referred to in paragraph 2.3 and/or
(c) raise funds by way of subscription donation or otherwise
(d) alone or with other organisations apply to local and/or statutory and/or other competent authorities and/or other organisations which have aims consistent with the objectives of the Groups for grants or other funding in order to further the objectives of the Group and/or to publicise the activities of the Group
(e) open and operate accounts with banks or building societies and operate such accounts including drawing and accepting cheques and other financial instruments
(f) (subject to the requirements of paragraph 2.5) alone or with other organizations make representations to and seek to influence governmental and other bodies and institutions regarding the development and implementation of policies likely to assist in achieving the objectives referred to in paragraph 2.1and/or
(g) conserve and enhance local wildlife habitats and/or
(h) act as a forum for those interested in the issues referred to in paragraph 2.3
2.5 The Group’s activities will be non-political
3. Equal Opportunities
No individual shall be excluded from membership of the Group, debarred from acting as a Committee Member or discriminated against in any way on the ground of gender, ethnicity, nationality, age, religion, sexual orientation, disability or political affiliation.
Membership of the Group shall be open to persons of all ages, whether resident in the Parish or not, who support the objects of the Group and who have registered their support with the Secretary.
5. Voting at General Meetings
At all General Meetings of the Group each Member shall have one vote and all resolutions shall be decided by a majority show of hands. Exceptions are as explained in 7 and 8 of this constitution. The Chairperson shall have a casting vote.
6.1 The management of the Group shall be by a Committee consisting of a Chairperson, a Secretary, a Treasurer, the Project Leaders referred to in clause 6.2 and such (if any) other Members as the Members may elect at the AGM or at any EGM. All members of the Committee must be Members of the Group and shall be referred to in this Constitution as Committee Members
6.2.1 In order to carry out the projects referred to in Clause 2.2(a) the Group shall form sub-groups which shall work on the following issues:
(c) Local food production
(d) Green energy (including renewable and efficient energy systems)
(f) Sustainable Chedworth
(g) such other issues as may be approved by the Group at an AGM or EGM
6.2.2 One Member (or two Members jointly) shall be responsible for pursuing and implementing each of the issues referred to in Clause 6.2.1 and each such Member shall be referred to in this Constitution as a Project Leader. A Member may act as Project Leader for more than one issue and a Member may also act as Chairperson or Secretary or Treasurer as well as acting as a Project Leader.
6.3 The Group shall elect Committee Members at its AGM or at any EGM.
6.4 The Committee may appoint a Member who is willing to act to be a Committee Member to fill a vacancy provided that the appointment does not cause the number of Committee Members to exceed 9. The Committee may also appoint an existing Committee Member to fulfil an additional role in the
Committee. In either case the Committee Member so appointed shall hold office only until the next following AGM.
6.5 Unless otherwise decided by ordinary resolution the maximum number of
Committee Members shall be 9 (two Members jointly acting as a Project Leader shall count as one Committee Member) and the minimum shall be 3.
6.6 The Committee shall meet at such times and places as they deem fit, but not less than twice a year. A quorum at Committee Meetings shall be three. Each Committee Member shall have one vote and the Chairperson shall have a casting vote. A Committee member who fulfils more than one role on the Committee shall be entitled to only one vote and two Members jointly acting as a Project Leader shall be entitled to only one vote.
6.7 All Members must be informed of the date, place and agenda of any Committee meeting, in writing or by electronic communication and given at least 7 days’ notice. All Members shall be entitled to be present at a Committee meeting and shall have the right to speak but shall not have the right to vote. Minutes shall be taken of all Committee proceedings shall either be circulated to all Members in writing or by electronic communication or shall be made available on a web-site which is accessible to all Members.
7. Annual General Meeting
An AGM of which at least 14 days’ notice must be given to Members in writing or by electronic communication shall be held once a year in the month of November to receive from the Committee a report on the activities of the past year and a statement of the accounts for the year. Committee Members will stand down at the AGM, but may stand for re-election. The Committee will be elected and any resolutions duly submitted to the meeting will be voted on. The agenda for the AGM must be sent to all Members at the same time as the notice of the AGM.
8. Extraordinary General Meeting
An EGM of which at least 14 days’ notice must be given to Members in writing or by electronic communication may be called for by the Committee and shall be called by the Secretary within 7 days of receipt by the Secretary of a written request to the Secretary signed by at least three Members. The agenda for the EGM must be sent to all Members at the same time as the notice of the EGM.
This constitution may be added to, repealed or amended by resolution at any AGM or EGM. Amendments may be proposed by not less than three Members who shall notify the Secretary at least seven days before any General Meeting. The Secretary shall then make these proposed amendments available to the Voting Members not less than three days before the General Meeting. No amendment may be adopted unless at least two-thirds of the Members present at the meeting vote in its favour.
All funds are to be used solely to further the objects of the Group. Two signatories will be required for all financial transactions. These signatories will be any two Committee Members.
11. Termination of Membership
Membership is terminated if:
(a) the Member dies;
(b) the Member resigns by written notice to the Group; or
(c) the Member is removed from membership by a resolution of two thirds of the Committee that it is in the best interests of the Group that his or her membership be terminated.
No person other than Committee Members shall use the name of, or purport to act on behalf of or to represent the Group unless the Committee has first granted him or her specific authority to act on behalf of the Group. No-one may make financial commitments on behalf of the Group without a majority agreement of the Committee.
If at any AGM or EGM a resolution for the dissolution of the Group shall be passed by a two thirds majority of the Members present, and this is confirmed by a two thirds majority of all Members as a result of a postal vote, the Committee shall realise the property of the Group, and after discharging all liabilities, donate the remaining fund to any body or bodies to which the Group may be affiliated to
or any charitable body or bodies with similar aims. Upon completion of such transfer the Group shall be dissolved.
Hedgley Bottom Pond Project
The Project progresses - dredging of the pond and the fencing is now complete. Next spring we will be asking for lots of volunteers to help continue the project.
Read Susie Moore's report on work to date here.
Read about our new constitution here, our aims and objectives and how we work with the community in Chedworth